The classic video trap is the round that never ends: the client replies with a voice note, an email, a screenshot, with a vague "somewhere in the middle it feels off". Without a frame, every revision calls for another one. The delivery itself can set that frame.
Export the right format for approval
To approve, the client doesn't need the ProRes master. A light export, readable on mobile, is enough to give feedback. Save the high-quality final file for delivery once sign-off is obtained.
A file that's too heavy at this stage slows everything down: the client waits on the download instead of replying to you.
Make feedback easy, don't let it scatter
The hardest part is centralising feedback. Ask for it in the same place as the video, and as precise as possible. A framed revision request on the delivery page beats ten scattered messages.
xFer builds the revision request (including a voice note from the client) directly into the page: you get clear feedback, not a puzzle to piece together.
Set the number of rounds in the quote
State the number of included revisions before you start. It's not about being rigid, it's about protecting your time and setting clear expectations on both sides.
At approval time, ask for an explicit sign-off: that's what closes a video project cleanly.
In short
A light export for approval, centralised and precise feedback, and an announced number of rounds. You deliver your video without drowning in back-and-forth.